Place of Work : Accounting Department
Scope and General Purpose of Job : Assist the Director of Finance in the smooth and efficient running of the Accounting Department
Responsible to : Director of Finance
Responsible for :
Accounting Officer General Cashier
Accounting Officer Payroll
Accounting Officer Account Payable
Accounting Officer Account Receivable
Assists in the preparation and updates of Accounting Departmental Operations Manuals.
Ensures that the hotel is adhering to all Company/Hotel Finance Policies and Procedures.
Ensures that government-stipulated employee and tax legislations are strictly followed and implemented.
Conducts regular Departmental Communication Meetings.
Ensures that an organised, up-to-date filing system is maintained for all pertinent financial records.
Assists in reviewing all Accounting Departments daily mail, including all incoming and outgoing Accounts Receivable correspondences.
Supports the hotels focus on service excellence by training and assisting others to train people to provide exceptional service to the hotels external customers (guests).
Ensures that Accounting personnel provide the appropriate level of professional, courteous and caring service to other employees (internal customers) and other visitors to the division.
Handles all guest and internal customer complaints and inquiries in a courteous and efficient manner, following through to ensure problems are resolved satisfactorily
Maintains positive guest and colleague interactions with good working relationships.
Assists with the preparation of the annual Finance Business Plan ensuring Divisional Objectives fully address business objectives of the hotel and needs of employees.
Assists with the preparation and regular update of the Finance Departmental Budget, in close cooperation with the Director of Finance ensuring targets are met and costs are effectively controlled.
Maximises employee productivity through the use of multi-skilling, multi-tasking and flexible scheduling to meet the financial goals of the business as well as the expectations of the guests.
Focuses attention on improving productivity levels and the need to prudently manage utility/payroll costs within acceptable guidelines ensuring optimum deployment and energy efficiency of all equipment.
Ensures new technology and equipment are embraced, improving productivity whilst taking work out of the system.
Ensures that each section of the Accounting Department is managed efficiently, maximising utilisation of technology.
Monitors and liaises with insurance brokers with regards to claims.
Reviews all Purchase Requests to ensure that the correct charts of account codes are used.
Handles valuable 'Lost and Found' items and liaises with Security for submission to the Police Station.
Participates in the monthly Financial Review and Credit meetings.
Reviews all spot checks such as cash counts, conducted by the income auditors.
Reviews and approves General Cashiers Report ensuring that all receipts are intact and remitted to the bank promptly.
Checks and approves all Petty Cash claims/reimbursements.
Approves travel agent commissions via World Travel Payment (WTP) program.
Approves all IOUs and liase with the general cashier to ensure that they are cleared on time.
Checks and monitors the Manual Check record book to ensure that the running sequence is accounted for.
Ensures that all travel agents commissions payments are on time.
Reviews and ensures that all reconciliation such as Central Provident Fund, Foreign Workers' Levy, Unclaimed Wages etc., are performed on time.
Approves all rebates, write offs and transfers.
Reviews the daily In-house Guest Credit over list to ensure that the Credit department has taken appropriate follow-up actions.
Reviews and approves all Journal Vouchers.
Reviews all Balance Sheet accounts ensuring schedules are prepared on time and accurately.
Reviews the financial results after closing.
Reviews and monitors the monthly cash flow so that an optimal cash position is achieved.
Reviews all in- house functions and requisitions for reasonableness
Reviews all inventory items in the General Store for discrepancies and slow moving items.
Assists the Director of Finance in all monthly financial reporting and analysis.
Assists the Director of Finance in compiling budgets and forecasts and assists Department Heads by providing historical data or support details.
Assists with the preparation of special statistical reports which local management or the Area Office may require.
Sets guidelines and deadline dates for each employees monthly work in order to ensure timely financial reporting.
Conducts surprise counts (at least once per month) of the House Banks and reports differences to the Director of Finance.
Handles all problems of the accounting office with the exception of those that have been referred to the Director of Finance.
Assists in the recruitment and selection of all Accounting employees; follows the hotel guidelines when recruiting and uses a competency-based approach to selecting employees.
Ensures the punctuality and appearance of all Accounting employees, making sure that they wear the correct uniform and maintain a high standard of personal appearance and hygiene, according to the hotel and departments grooming standards.
Maximises the effectiveness of the employees by developing each of their skills and abilities through the appropriate training, coaching, and/or mentoring.
Assists to conduct annual Performance Development Discussions with Director of Finance and supports employees in their professional development goals.
Plans and implements effective training programmes for employees in coordination with the Training Manager and Departmental Trainers.
Encourages employees to be creative and innovative, challenging and recognising them for their contribution to the success of the operation.
Supports the implementation of The People Philosophy, demonstrating and reinforcing Hyatts Values and Culture Characteristics.
Ensures that all employees have a complete understanding of and adhere to employee rules and regulations.
Ensures that employees follow all hotel, company and local rules, policies and regulations relating to fire and hazard safety, and security.
Feedbacks the results of the Employee Engage Survey and to ensure that the relevant changes are implemented.
Attends and contributes to all training sessions and meetings as required.
Is knowledgeable in statutory legislation in taxes, employee and industrial relations.
Exercises responsible management and behaviour at all times and positively representing the hotel management team and Hyatt International.
Maintains strong, professional relationship with the relevant representatives from competitor hotels, business partners and other organisations.
Reads the hotel's Employee Handbook and have an understanding of and adhere to the hotel's rules and regulations and in particular, the policies and procedures relating to computer resources, fire, hygiene, health and safety.
Ensures high standards of personal presentation and grooming.
Responds to changes in the Accounting function as dictated by the industry, company and hotel.
Carries out any other reasonable duties and responsibilities as assigned.
Industry:Travel / Hotels / Restaurants / Airlines / Railways
Functional Area:Accounts , Finance , Tax , Company Secretary , Audit